Executive, Administration & Facilities

What You will Be Working On

• Support the review and streamlining of processes for efficient and effective running of Administration Services incoming requests
• Plan, organise, coordinate, and oversee operational processes of the areas assigned, including upgrading, renovation and reinstatement works
• Source for comparative vendors / contractors to carry out new office set-up and renovations, reinstatements, building maintenance, and repair works
• Manage incoming requests from Administration Services Mailbox
• Ensure that all fault repairs and emergencies are attended promptly and rectified with minimal inconvenience and disruption
• Oversee fire safety, workplace safety and business contingency plan (BCP) matters, pertaining to infrastructure facilities
• Provide support in office administration in various PSPL offices and entities, including facial recognition / access
• Engage internal and external stakeholders such as staff and vendors
• Assist in processing payments (with three-way matching i.e. purchase order, goods receipt and invoicing) and claims, and procurement tasks such as drafting specifications, evaluating tender bids and making appropriate recommendations
• Facilitate risk assessments and update standard operating procedures to make appropriate recommendations for improvements
• Other ad-hoc tasks as and when assigned

What We are Looking for

• Minimum Diploma in any discipline
• Good interpersonal, collaborative, organisational and communication skills
• Ability to manage multiple work pieces and work well in a dynamic environment
• Proficiency in Microsoft Office applications and IT systems
• Prior experience in administration, facilities and customer service would have advantage
• Ability to converse and write fluently in English
• Self-driven and with positive attitude
• Resourceful and able to work independently with minimum supervision

If you are looking for an environment of growth and opportunities, please write in with a detailed resume stating the position applied and expected salaries to the HR department via recruitment@phillip.com.sg.

We regret that only shortlisted candidates will be notified.

Brought to you by Phillip Securities Pte Ltd (A member of PhillipCapital)