Officer (Reception & Operations)

Position Overview

We are looking for a responsible and organised Officer (Reception & Operations) to support front desk reception and daily workplace operations.

The role includes handling incoming calls and visitors, coordinating office logistics, supporting workplace administration, and ensuring a professional, safe and well-maintained office environment.

Key Responsibilities

Reception & Front Desk

• Handle incoming calls and visitor registration
• Manage couriers, deliveries and access control
• Maintain a professional and welcoming reception area
• Support digital visitor/ staff management systems (e.g. QR & FR registrations

Workplace Operations

• Support meeting room bookings and office logistics
• Coordinate pantry supplies and office upkeep
• Report maintenance and facility issues
• Assist with vendor coordination
• Maintain office records including keys, lockers, operational documentation
• Support office events and meeting setups
• Perform general administrative duties as assigned

Safety & Compliance

• Ensure workplace safety and housekeeping standards are maintained
• Support emergency preparedness activities and access control procedures
• Ensure compliance with internal security and PDPA requirements
• Report safety hazards, incidents, or breaches promptly

Requirements

• Diploma/ Higher Nitec with 2–3 years of relevant experience
• Good communication and interpersonal skills
• Responsible, organised and able to manage time well
• Proficient in using Microsoft Office applications and digital systems for administrative work
• Able to work independently and in a fast-paced environment

Brought to you by Phillip Securities Pte Ltd (A member of PhillipCapital)

If you are looking for an environment of growth and opportunities, please write in with a detailed resume stating the position applied and expected salaries to the HR department via recruitment@phillip.com.sg.

We regret that only shortlisted candidates will be notified.